File Library

All your transcribed files. Click any row to open the editor, or use the 3-dot menu for quick export, pin, add to file, rename, or delete.

The file library is the Latest from the library card on the Speech to Text dashboard, plus the Your Files list in the sidebar while you’re in the Speech to Text system. Both show the same files.

Header

Field	What you see
Subtitle	Recently transcribed files
Title	Latest from the library

Columns

The library is a 3-column table.

Column	What you see
File name	An audio-file icon next to the file name (truncated if long). Click anywhere in this cell to open the Transcript Editor.
Duration	The audio duration formatted M:SS. While the file is still processing, this cell shows a pulsing amber dot and the label Processing…
Actions	A 3-dot More button at the end edge that opens the actions menu (described below).

Row states

Completed

The duration shows in normal text. Clicking the row opens that file in the Transcript Editor.

Processing

The duration cell shows the pulsing amber Processing… chip. The row is still clickable, the editor opens with placeholder messages until the job finishes.

3-dot actions menu

Every row has a More (3-dot) button on the end edge. Clicking it opens a 180 px dropdown:

Item	What it does
Quick export ▸	Opens a sub-menu with PDF, DOCX, and TXT. Each downloads the transcript in that format.
Pin	Pins the file so it stays at the top of the library and is never auto-removed when you hit the file cap.
Add to file ▸	Opens a sub-menu with project folders: Project notes, Meeting logs, Customer calls.
(separator)	A thin line.
Rename	Opens the Rename file modal (described below).
Delete	Opens the Delete file confirmation (described below). The label is red.

The menu auto-flips direction on Arabic pages.

Rename modal

A small dialog that lets you rename a file.

Field	What you see
Title	Rename file
Input	Pre-filled with the current name. Maximum 200 characters. Whitespace is trimmed on save.
Cancel button	Closes the dialog without saving.
Save button	Saves the new name. Disabled while the input is empty or contains only spaces.

If you switch to a different file in the library while the modal is open, the input updates to that file’s current name.

Delete confirmation

A destructive confirmation dialog. The confirm button is styled red with white text.

Field	What you see
Title	Are you sure you want to delete this transcribed file?
File line	The file’s name in normal text, with the file’s identifier dimmed next to it in parentheses.
Description	The file will be removed, and you will no longer be able to use it. All edits for the file will be deleted as well.
Cancel button	Closes the dialog without deleting.
Delete file button	Confirms deletion. Red with white text.

Delete is permanent. All edits, speaker renames, and cue adjustments are removed alongside the audio metadata. There is no Trash, restore is not possible.

Empty state (sample files)

If you’ve never transcribed a file, the library seeds 5 sample files so the dashboard isn’t empty. They look like this:

Name	Duration	Language	Status
Customer Support Call #4821	4:32	English	Completed
Weekly Team Standup	12:08	English	Completed
Weekly Sales Meeting (Arabic)	22:45	Arabic	Completed
Product Demo Recording	8:15	Auto Detect	Completed
Interview, Sarah Ahmed	35:20	English	Processing

These are visible only until you transcribe your first real file.

Limits

Limit	Value
Maximum files in your library	200 (oldest unpinned are removed automatically when you go past this)
Pinned files	Never auto-removed

The library stays in sync across multiple tabs you have open. Renaming or deleting a file in one tab updates the other tab without a refresh.

Common questions

I can't find my file.

Newer files appear at the top. Scroll the table or use the dashboard sidebar’s Your Files list, which shows the same files. If you’ve gone past 200 files, the oldest unpinned ones may have been removed automatically. Pinning prevents this.

Pin doesn't seem to do anything.

Pinned files stay at the top of the library and are never auto-removed when you hit the cap. They keep their pinned status even if you reload. To unpin, click the 3-dot menu and toggle Pin again.

Quick export is cut off, the file is too short.

Make sure the transcription is Completed before exporting. While a file is still in Processing… the export menu may have nothing to write yet.

I clicked Delete file by accident.

There’s no undo, the file and all its edits are gone permanently. Always check the file name in the dialog before clicking the red Delete file button.

Rename feels stuck after I click Save.

The button is disabled while the input is empty or contains only spaces. Type a real name and try again. If the dialog stays open, scroll back inside the dialog to look for an error message.

Can I select multiple files at once for export?

Not today. The 3-dot menu acts on one file at a time. If you want a batch export, do them one by one or work from the Transcript Editor directly.

My library shows files I never created.

Those are the 5 sample files we seed on first visit. They go away as soon as you upload or live-record your first real file.